The Conference Planners is dedicated to keeping your details private.
Any information, we collect in relation to you, is kept strictly secured. We do not pass on/sell/swap any of your personal details with anyone. We use this information to identify you, provide you with any newsletters (if applicable) and to personalise your experience with us; that’s all.
The Conference Planners uses cookies. Cookies sent to your computer from The Conference Planners only last while you’re browsing our website. We do not store persistent cookies on your computer. Cookies also allow us to give you a more personalised experience providing you with a more friendly, interesting and enjoyable experience. Whenever you use our web site, or any other web site, the computer on which the web pages are stored (the web server) needs to know the network address of your computer so that it can send the requested web pages to your internet browser. The unique network address of your computer is called its “IP address,” and is sent automatically each time you access any internet site. From a computer’s IP address, it is possible to determine the general geographic location of that computer, but otherwise it is anonymous.
We do not keep a record of the IP addresses from which users access our site except where you have specifically provided us with information about yourself, in which case we also record your IP address for security purposes. An example of this would be when completing a registration form and downloading a document on our site. After completing the form provided, your IP address will be stored along with a transaction number that allows us to track your experience with us.
Email, Event Communications and Unsubscribing
The Conference Planners manages conferences, forums, professional events, sponsorship programs, delegate registrations and related event communications.
We may collect and use personal information for the purpose of managing and communicating about events, including:
- processing event registrations;
- sending event invitations and updates;
- communicating with delegates, speakers, sponsors, exhibitors and suppliers;
- providing venue, accommodation, dietary, program and logistical information;
- managing sponsorship and exhibitor entitlements;
- sending post-event information, surveys or resources; and
- communicating about relevant future events where a person has opted in or has an existing professional or event-related relationship with us or with one of our clients.
In some cases, we are engaged by a client to manage an event on their behalf. The client may provide us with a distribution list for that event. Where this occurs, we use that list only for the purpose authorised by the client and only in connection with the relevant event or engagement.
We do not sell, rent, swap or trade personal information.
Our email systems include unsubscribe and suppression functionality. Marketing or promotional event emails will include an unsubscribe link. If you unsubscribe, your email address will be added to a suppression list and you will no longer receive that category of communication. This suppression cannot be manually overwritten for future marketing sends.
We also use bounce and complaint handling processes. If an email address hard bounces, is invalid, or results in a spam complaint, we may suppress that address from future sending to protect recipients and maintain responsible email practices.
Please note that if you are registered for an event, we may still need to send you transactional or service-related emails that are necessary to deliver that event. These may include registration confirmations, payment information, venue instructions, safety notices, program changes or other important event logistics.
You may contact us at any time to ask about the personal information we hold about you or to request that your details be corrected or removed, subject to any legal or contractual record-keeping requirements.